Exchange Studies

Welcome to apply to be nominated for Exchange Studies

To go and study abroad, you need to apply to be nominated by Dalarna University: the start-to-finish process is explained below. 

Please note that student exchange may be cancelled with short notice due to the pandemic.

Note also that all European universities at the moment are in the process of resigning all student exchange agreements for the new Erasmus period. Since that work is still in progress, all the agreements available in this application might not be renewed for the academic year 2023/2024. We recommend that you make sure to have three optional stays in your application.

To be nominated for student exchange, you must meet the Dalarna University requirements. Check here if you are eligible to apply:

Rules for Nomination of Outgoing Exchange Students (pdf)

(Information in English starts at page 4 in the document).

Application Periods

• Application for Student Exchange 2024/25: January 1 – February 14, 2024.
• Application for remaining seats Spring 2025: August 1 – September 8, 2024.

Study and Career Counsellors can help you with your application.

Welcome to Zoom Drop-in every Wednesday 15.00-15.30 (open from August 16.)

Or: Book an individual meeting with a study and career counsellor 

1. Decide on a Semester

If you are a programme student, read through your programme syllabus and contact your Programme Director to help plan your exchange. If you are a non-programme student, contact a study counsellor to find out how your studies can include an exchange study period.

2. Find a Partner University

Our Partner Universities

Nordplus Collaborations
Nordplus is a Nordic network that allows for student and staff mobility for long and short exchanges.

Requirements for Japanese universities:

• Applicants will be nominated for one exchange semester.
• You must have taken and passed the course "Nutida Japan: Kultur och samhälle".
• You must attend an interview on campus before a decision on nomination can be made.

More information Student Guide to Japan

3. Prepare Your Application Documents

• A motivational letter where you explain why you want to go on an exchange.
• Programme students need to upload a recommendation from the programme coordinator.
• If you are taking single subject courses, upload a study plan that shows how you plan to complete your degree.
• Certificates from the Student Union or other merits (optional).

4. Apply

Application for Outgoing Students (this link takes you to the application portal: log-in may be required)

We look forward to nominating you for exchange studies as soon as we have processed your application. If we receive many applications for an exchange, then we make a selection based on set criteria: 

Rules for Nomination of Outgoing Exchange Students (pdf) 
(Information in English starts at page 4 in the document).

5. After Nomination

• Ahead of and during your Erasmus exchange, you can take an online Erasmus+ preparatory course: see Erasmus+ Language Courses.
• When you have accepted the nomination, we will call you to attend an information meeting. We will send a nomination email to the partner university. No later than five weeks after this, the partner university will email you a Letter of Acceptance with instructions on how to apply for courses and accommodation. Forward the Letter of Acceptance to learningagreements@du.se. 
• Prepare a Learning Agreement 
• Erasmus+ students receive a grant, 400-510 € per month, depending on the country of destination.
• Nord+ students receive a grant, 200 € per month + travel costs. You do not need to apply for it separately, you will receive information via e-mail. 

6. Before and During the Exchange

• Register your exchange in studentladok. You can do this two weeks before our semester starts.
• If you have financial support from CSN, inform them in case you want to keep it during the exchange.
• We would like you to inform others about the opportunity that exists to study at Dalarna University when requested to do so by the partner university. You find a PowerPoint presentation that you can adapt and use. Contact us if you need help with this.
  PowerPoint presentation for outbound exchange students (ppt)
• Before returning to Sweden, request a Transcript of Records from the partner university. It will normally be sent directly to you.

Confirmation of arrival (pdf)

Confirmation of departure (pdf)

7. After Your Exchange- Recognition of Study Results

• The credits for the courses you completed successfully are entered into Ladok as soon as we receive your Transcript of Records. We also post the decision to you. Upload your Transcript of Records here.
• If you are an Erasmus student, you will complete a web-based evaluation and may have to take a language test upon your return. In both cases, you will receive an email from our Erasmus Coordinator with links and instructions.
• Upon your return, we would appreciate your help informing other students about exchange opportunities.

Important Information

Credit Guide

Erasmus Student Charter

Read more about your rights and obligations as an Erasmus student

Financing

• Erasmus and Nordplus students receive a grant: we send you information about this as soon as you are nominated.
• Contact CSN if you receive funding from them and want to retain this during the exchange. CSN automatically receives information about your exchange studies; however, they may also need documentation about your exchange.

Insurance

During the exchange, you are insured through the StudentUt insurance.  For exchanges within the EU, also order an EU-kort from Försäkringskassan (applies only to Swedish residents).

Travel Climate Smart

If you travel climate smart (train, bus, carpooling) to and from your destination within the EU, you will receive an extra scholarship.