Zoom for students

Download the app from the Zoom Download Center website.

• Click on "Download" under "Zoom Client for Meetings".
• Run the installation programme.

Note that new versions of Zoom are being developed on an ongoing basis. The easiest way to update is to use the Zoom app. 

1. Open the Zoom app.
2. Click on your initials or your picture in the top-right corner.
3. Choose "Check for Updates".

We recommend that you use a computer for Zoom; however, you can also use a mobile device. On the Zoom website, you can find information about using a mobile device for Zoom.

Instructions: mobile (Zoom Help Center)

For good quality digital meetings, an Internet connection of at least 1.5 Mbit/s is recommended. However, if you have a slower connection, the system will adapt to this.

You can check your Internet connection speed on Bredbandskollen.se.

Information about system requirements (Zoom Help Center)

Equipment

Use a headset or a table microphone and web camera for the best sound and picture quality.

More information about headsets, table microphones and web cameras

Dalarna University has signed a contract with Zoom so that its employees and students can use digital meetings in a more secure Zoom environment. To access Zoom securely, log in using SSO (this stands for Single Sign-on and is an authentication scheme).

Log In

1. When the Zoom app has been installed, a box will appear stating "Join a Meeting".
2. Click on "Sign in with SSO" at the top-right.
3. Type in the university’s domain name "du-se" in the box "Company Domain". Click on "Continue".
4. Log in using the university’s "cas-inloggning".
5. If you do not come to "cas-inloggning", this is because you are already logged in.

Note that you need to log in via SSO on each new device that you want to use for Zoom.

SSO Log-In Advantages:

• Your full correct name automatically appears.
• You avoid ending up in a Zoom waiting room.
• You get your own permanent link to a personal Zoom meeting: this you can record and secure.
• You can create your own links to recurring Zoom meetings with access to your own Breakout Rooms.
• You get access to the more secure Zoom environment.

Log Out

If you have already created a user account on Zoom, then we recommend that you log out and then log in again in the secure Zoom environment via SSO. To log out:

1. Open Zoom and click on your initials in the top-right corner.
2. Choose "Sign out".
3. Log in again by following the instructions above.

Further instructions (Zoom Help Center)

• Students who are logged in and registered will find links to meetings booked by teachers in the schedule on the Student Web.
  
• Please note that a course may have additional mandatory meetings/seminars that are not booked in the university's booking system TimeEdit. Visit your course page in Learn for complete information.
• On the page List of digital meetings in Zoom, you will find the digital meetings, seminars, lectures, presentations, workshops, etc. that have been booked in TimeEdit.

• You and your classmates can hold your own meetings on Zoom. Links to meetings that you have booked yourself can be found on your profile page du-se.zoom.us/profile under "Meetings".

• You can use your personal permanent meeting link.

• It can be a temporary or recurring meeting link.
• If you have a link to a meeting, then you can connect directly to the meeting by clicking on the link. You will receive the link in the meeting invitation by e-mail or in Learn.
• For some meetings, you need a meeting code to be eligible to attend the meeting: Instructions for how to join a meeting by entering a meeting code (Zoom Help Center).

Use the Zoom App To Schedule a Digital Meeting

1. Log into the Zoom App.
2. Click on "Schedule" to set up a meeting.
3. Choose "New Meeting" to schedule a new meeting. You will get a meeting link or an invitation that you can send to the people you want to invite to the meeting.
4. Choose the "Topic" for the meeting. Provide the most important information first – for example, course code. If Support Services need to help somebody find a meeting that is underway, they search by meeting title and the name of the person who scheduled the meeting.
5. You can edit the settings for a meeting: for example, security, video, audio. You can also make a "Co-Host".
6. A Co-Host can also run the meeting, which is useful if you are not going to be at the meeting for its duration. The Co-Host has the same rights as the Host and can access the same functions as the Host.

To be heard (speaker) and to hear (microphone), you need to set up your audio so that it connects to the digital meeting. You will enter the meeting with your audio on unless you click on “Do not connect to audio”. 

Connect Audio During a Meeting

1. Click on the arrow beside the headset symbol.
2. Choose the audio source you want to use under "Select a Microphone".

Turn Off/Turn On Your Microphone During a Meeting

1. To turn off your audio, click on "Mute". A red diagonal line will appear across the microphone symbol.
2. To start your microphone, click on "Unmute" at the bottom-left.

Disconnect Audio in Zoom

1. For the settings for audio and microphone, click on the microphone symbol.
2. Choose "Leave Computer Audio".

Possible Problems

1. Click the arrow to the right of the microphone to see which microphone and speaker is active.
2. Try selecting one of the other microphone and/or speaker sources.
3. Click on "Test Speaker & Microphone" to test the sound.

Test your audio before a meeting (Zoom Help Center)

Turn On Video

Turn on your video when you connect to a digital meeting. You will enter a meeting with your video on unless you click on "Turn off my video".

Start Your Video During a Digital Meeting

1. Click on the arrow beside the video symbol.
2. Select the video source you want to use under "Select a Camera".

Turn Off or Start Your Video During a Digital Meeting

1. Turn off your video by clicking on "Stop Video". A red diagonal line will appear.
2. Turn on your video by clicking on "Start Video" beside the video symbol at the bottom-left.

Possible Problems

• Click on settings for video – the arrow beside the video symbol.
• There you can see your available video sources.

Instructions for testing your video settings (Zoom Help Center)

Raising Hand

Participants

• Use the function "Raise Hand" to indicate you would like attention from the host or other participants.
• When you are a participant, you will find this function under "Participants".
• To lower your hand, you must click on the "Raise Hand" symbol again.

Host and Co-host

• When you are Host, you will see a blue picture with a white hand in the participant’s video image with the text "XX Raised Hand".
• As Host, you will see who has raised their hand under "Manage participants".
• You cannot see the order in which somebody raises their hand. The person who has raised their hand must click on the hand symbol again for it to disappear.
• As Host and Co-host, the "Raise hand" function is not available during screen sharing.

Instructions for raising hand (Zoom Help Center)

Chat

During a meeting, participants can chat with one another and ask questions.

• Click on "Chat" in the lower menu bar.
• You can send messages that everyone will see by choosing "To Everyone".
• You can send private messages to (a) specific participant(s) using "Direct Message". Choose the person’s name in the list of participants. Only the person you choose to send to will see your message.

Save Chat

Participants

• To save what has been written, open the chat and choose "Save chat".
• Click on the three dots to the right of "File".
• Select "Save chat".
• The chat is saved on your computer in the folder document / Zoom.

Host

• When you are Host of a meeting, the chat is saved automatically on your computer in the folder document / Zoom.

Reactions

• In the panel at the bottom of the Zoom screen, you can choose different reactions.
• This is useful on those occasions when you or another participant wants to give a reaction to something that somebody says during the meeting.
• The reaction symbol appears on your video picture before disappearing automatically.

You can share material with other participants in the meeting by sharing your screen or using the chat function if you want to send a file, text or link.

Share Your Screen

(For example, a Word document or a PowerPoint)

• Close any documents that you do not need in the meeting to make it easier to find what you want to share.
• Click on "Share Screen".

  

• Select what you want to share.
• Click on "Share".
• A green box will indicate the material that you are sharing.

Instructions for sharing your screen (Zoom Help Center)

Share Material in Chat

You can use the chat function if you want to send files to other participants during the meeting.

• Click on "Chat" in the lower menu bar.
• You can send messages that everyone will see by choosing "To Everyone".
• You can send private messages to (a) specific participant(s) using "Direct Message". Choose the person’s name from the list of participants.
• Click on "File" to the right of the recipient's name.
• Double-click the file to send.

To share material via link or text, see instructions under "Chat".

Share Video with Audio

1. Open the video you want to share.
2. Use the function “Share screen”.
3. Click in the box "Share sound".

Create Breakout Rooms

It is the Host who can create group rooms in Zoom: these are called "Breakout Rooms". The Host decides on the number of Breakout Rooms. Please note that participants who are not logged in are not allocated to Breakout Rooms.

There are three different ways of grouping:

• Choose to divide participants into random groups; each participant will then get a Breakout Room.
• Let the participants choose their groups themselves.
• Choose to divide participants into Breakout Rooms of your choice; you then need to allocate them a room.

Connect to Breakout Rooms

Depending on how the distribution to the Breakout Room is done (see above), you connect to the Breakout Room in one of the following ways:

• If you are a participant and have not chosen a group room yourself, then you get to the group room by clicking on "Join".
• If you have chosen a group room yourself:

1.The "Breakout Room"-icon becomes visible when the host opens the breakout room.
2. Click on "Breakout Rooms".


3. Click "Join" beside the group room you want to join.



4. Click "Yes" to join the selected group room.

To Be a Participant in a Breakout Room

The Host can send messages to the participants in the group room and can enter the group room. As a participant in the group room, you can ask the Host for help.

• Click "Ask for Help". The Host enters the group room as soon as possible.

Do you want to create Breakout Rooms in your own student meetings? Information can be found on the Zoom for employees page.

Instruction for Breakout Rooms (Zoom Help Center)

Managing Breakout Rooms (Zoom Help Center)

• You can use the waiting room function to control who can access the digital meeting.
• If you schedule your digital meeting yourself (using the Zoom app or your profile page), then you can choose whether or not you want to use the waiting room.
• Those who are not logged in via SSO always end up in a waiting room.

Host

• As Host, you can see who is in the waiting room in your list of participants.
  
  
• You will receive a message when somebody is in the waiting room. 
  
  
  
  
• You can choose who you want to allow into the meeting by clicking on "Admit" or "Admit All".
• You can write a message in chat to participants in the waiting room; however, they will not be able to write back.

Participants in the Waiting Room

1. Wait for the Host to let you in to the meeting.
2. A participant in the waiting room cannot see who else is in the waiting room.
3. In the waiting room, participants can test their audio by clicking on "Test Computer Audio".
4. The Host can write you a message in chat; however, you will not be able to write back.

As Host or Co-host, you can remove “unauthenticated users”.

1. Click on "Security".
2. Select the participant you want to remove from the meeting by clicking on "Remove Participant".