Request Vacation Time in Primula
Remember that if you are going to be away from work, you need to put in a request in Primula. (Note that if you are a teacher or doctoral student, HR sets the dates for you.)
Telephone Redirection and Email Automatic Response
You need to redirect your phone line and set up an automatic response on your email so that the university can continue to provide good service and good information to incoming callers looking to communicate with you. Note that if somebody calls you on a linked mobile telephone number, the redirection will not take place.
If you have set up recurring call forwarding profiles, such as Lunch or Gone for the Day, remember to remove them before setting your status to On Holiday.
You can manage your call forwarding settings through the User Portal or the Tele2 PBX app. If you are unable to install the app on your phone, you can use the User Portal via the web instead. If your phone is less than five years old, the Tele2 PBX app will be installed automatically.
Information about telephone (information in Swedish)
How do I add an automatic response to Outlook? (Information in Swedish)
Manage Invoices
Supplier invoices must be approved and authorised in time so that the university avoids late payment charges.
To approve and authorise supplier invoices from somewhere outside the University, log in the same way as you normally do. Note, however, that when logging in via the portal, the user-ID (användar-ID) may end up in the Client field. To access Agresso, you will need to change this to DU:
If you want another colleague to approve or certify in Agresso during your absence, please contact ekonomisupport@du.se and provide the following information:
- Name of the colleague
- The date from and up to when the colleague will act in this capacity
Report the information well ahead of time in case your colleague needs to be shown how to use Agresso.
Submit Any Wage Matters
The Office of Human Resources needs all wage matters by 5 July at the latest for payment to you in July. Be sure that all documents are complete and that they have been reviewed and signed by your immediate manager.
You must submit all wage matters, such as costs incurred by you, travel expenses and timesheets for hourly employees, to a payroll specialist by 5 July at the latest for July payment.
Report and Certify Grades
If you are a teacher or an examiner, remember to report and certify all grades in Ladok. Remember that if you are reporting grades, you must also notify the examiner.
Vacation and Sickness
If you get sick while on vacation, you need to report this just as you would normally report being sick while at work. If you report being sick at a later date, you must prove you were sick with a doctor's note/other medical documentation even if you were sick for fewer than seven calendar days. You have the right to reclaim your lost vacation days at a later date provided you reported your sickness to the University.
Information About Campus
Floor Cleaning and Deep Cleaning over the Summer
During the vacation period (weeks 25 to 33 - 16 June to August 17), major cleaning will be carried out in all of the university's premises. This may affect employees. For example, certain areas will not be accessible to allow floors to dry after treatment. This normally requires several days. The work will be flexible and will be adapted based on the accessibility of rooms and the summer absence of employees to minimise disruption. This is why there is no set time plan for when floors will be cleaned and treated.
Working on campus this summer?
If you will be working on campus this summer and are affected by the cleaning that will be underway, you are asked to use available office spaces (lånearbetsplatser) on Campus Falun and Campus Borlänge. The local cleaner will inform you about any dates set for cleaning. Keep an eye out for signs and areas that have been blocked for entry.
Before your vacation - what you need to do
The summer cleaning requires that you clear your floors so that the cleaners can access your room and do a thorough floor cleaning. Also, clean off your desk to facilitate cleaning.
The cleaners would appreciate it if you could write on the board outside your office which weeks you will be away.
Be sure to facilitate cleaning by emptying the fridge and freezer of anything that belongs to you. Anything remaining in the fridge or freezer will be discarded over the summer while cleaning is underway.
Management During the Summer
During the summer period, the following individuals will be responsible.
University Governing Board
Week 26: Jörgen Elbe
Week 27-28: Maria Jansdotter Samuelsson
Week 29: Jörgen Elbe
Week 30: Maria Jansdotter Samuelsson
Week 31-33: Jörgen Elbe
School of Information and Engineering
Week 26-29: Joakim Storck
Week 30: Kristina Englund
Week 32-33: Joakim Storck
School of Language, Literatures and Learning
Week 27-28: Kristina Hildebrand
Week 29-30: Anna Annerberg
Week 31-32: Anneli Fjordevik
School of Health and Welfare
Week 26: Ingela Wiklund
Week 27: Fatumo Osman
Week 28-32: Ingela Wiklund
School of Culture and Society
Week 27: Therése Herkules
Week 28: Daniel Brandt
Week29: Therése Herkules
Week 30: Julie Skogs
Week 31: Annika Vänje
Week 32: Erik Lundberg
Vacation: important information
Rules and regulations for vacation can be found in the semesterlagen and in your collective agreement.
- Your vacation pay is equivalent to your regular salary plus a vacation supplement.
- You must take at least 20 vacation days each year.
- You may have a maximum of 30 saved vacation days.
- An extended period of sick leave can affect your number of paid vacation days.
- If you get sick while on vacation, you need to report this in the same way as you would normally report being sick while at work.