It is important to remember that Copilot does not have its own understanding or verify facts – it may sometimes provide incorrect or outdated answers.
Therefore, it is always the user’s responsibility to review and validate the information before using it.
Microsoft 365 Copilot is processed within Microsoft 365’s service boundary and is designed to comply with GDPR.
- Do not share sensitive personal data (e.g., health, religion, political opinions).
- Avoid handling confidential research data in Copilot.
Access Copilot
In Microsoft Teams:
- Open Microsoft Teams
Launch the Teams app on your computer. - Navigate to the sidebar
On the left-hand side, you will see a menu with various icons. - Find the "Apps" icon.
- Search for "Copilot" in the search bar.
- Add Copilot
- Pin Copilot for quick access (optional)
Right-click the Copilot icon in the sidebar and select “Pin” to keep it always accessible.
In the Microsoft 365 app (web):
- Search for Microsoft 365 Copilot in the search bar.
- Open the app and start Copilot Chat from the left-hand menu.
Always use your work account. Personal Copilot services should not be used for work purposes.
How Can You Use Copilot?
Whether you want to streamline your work, get help with text generation, or analyze information, Copilot can be a valuable tool. Below is an overview of how to make the best use of it.
Examples of What You Can Do with Copilot
Copilot is a flexible tool that can assist you with everything from text generation to analysis and decision-making. Here are some practical examples:
Basic prompts
- “Explain [topic] in a simple way, as if I were a beginner.”
- “Give me three important things to keep in mind when I [perform a task].”
- “List pros and cons of [a choice or strategy].”
For productivity and writing support
- “Write a short and professional email thanking for a meeting and summarizing the key points.”
- “Create a clear and concise summary of this text.”
- “Rephrase this paragraph so it sounds more engaging.”
For analysis and decision-making
- “Compare these two options and provide a recommendation based on pros and cons.”
- “What factors should I consider when choosing between [option A and option B]?”
Working with attachments (note file size limitations)
Do not upload sensitive personal data or confidential material.
Tips for Getting Better Answers from Copilot
Good prompts are:
- Clear – the AI should understand exactly what you want.
- Specific – the more detail you provide, the more relevant the answer will be.
- Goal-oriented – Tailor the prompt to what you actually need.
By using Copilot effectively, you can save time, structure information and get help writing tasks directly in Teams!
Dalarna University has a policy for AI.