The Research Support Organisation at Dalarna University
The Research Support Organisation at the university comprises a group of representatives from the university's Higher Education Administration, the University Library, and the Education and Research Office.
The guiding principles of the support organisation are trends in Swedish higher education, the University’s objectives and priorities, internal and external directives and regulations, and the needs of the university’s research and schools. Important in the work is ongoing dialogue with university management, the research, the schools, and the University Faculty Board (UFN). Also important is the monitoring of external matters related to Swedish and European research policy, collaboration with other institutions of higher education, and dialogue with research funding bodies.
We are currently working to develop the support organisation, with focus on internal coordination (working forms and content) within and between the university's various support organisations and the central organisation, as well as particular developmental work with a focus on open science.
The research support organisation will:
- create a system that allows for systematic quality assurance of the university’s research organisation by way of the development of internal support processes, external monitoring, professional development, and follow-up;
- contribute to providing all researchers and doctoral students at the university with information about the university’s mission, the ties between research and education, and current internal and external rules and conditions for the work of researchers and doctoral students; and
- provide guidance and support to researchers and doctoral students throughout the research process (including with regards to open science) throughout the doctoral study period and upon applications for external research funding during a project, upon review, and at the end of the project. Such guidance and support will be consultative and/or operative, and may also involve education in focus areas.
Monika Matevska Stier
Strategic Advisor for External Research Funding
023-77 84 76
External Research Funding
The Strategic Advisor for External Research Funding coordinates and develops the university-wide work with external research funding, while also providing support to university management, the University Faculty Board, the research, and the university's three schools.
- monitoring Swedish and European research policy, as well as strategically important questions regarding external research funding;
- dialogues with larger research-funding bodies about programmes and application strategies, as well as about the university’s priorities, needs, opportunities, and challenges;
- being part of national and international networks with focus on research funding and questions related to this;
- holding dialogues with Dalarna University researchers about application strategies (with particular focus on Knowledge Foundation (KK-stiftelsen) programmes and EU framework programmes);
- coordinating the university’s input with regards to upcoming programmes and notices/advertisements by funding bodies;
- coordinating the university’s research support organisation;
- following up on the university’s external research funding (in collaboration with the university-wide research support); and
- contributing to long-term, systematic professional development and learning within the organisation with regards to external research funding.
The internal process for applications for external research funding:
(Save the files below before you begin to fill them out.)
- Checklist for Application for External Research Funding at Dalarna University (fillable PDF)
- Overview: Before Decision on External Research Funding Application (fillable PDF)
Monika Matevska Stier
Strategic Advisor for External Research Funding
023-77 84 76
Researcher Integrity and Research Ethics
As a researcher, you are expected to know and follow the laws, rules, ethical guidelines, etc. that regulate and set ethical demands on you and your work throughout the research process.
Researcher integrity is about the relation between the researcher and the research assignment itself. As a researcher, you have the ultimate responsibility for ensuring that your research is of high quality and ethically acceptable. You must always follow sound research and documentation practices. Different research categories also have their own rules and guidelines (CODEX).
Scientific misconduct in terms of research is about intentionally departing from scientific requirements in a misleading manner or about consciously breaking generally accepted norms. It is about fabricating, falsifying, and plagiarising academic data and results.
The Research Ethics Committee (FEN) at the university works to prevent scientific misconduct and also processes reports of scientific misconduct: see the Research Ethics Committee webpage.
Research ethics concerns issues about the protection of individuals who are included in, and who are/can be, affected by the research. For example, considerations related to:
- information to research participants
- consent – adults, children, and teenagers
- recording of conversations/interviews
- participant observations
- storage of material
- online research
The Act concerning the Ethical Review of Research Involving Humans (2006: 460) specifies what research must undergo a process of research ethics review.
Note: Applications for a research ethics review have been made digitally since January 1, 2019 on the system Prisma. The Etikprövningsmyndigheten has since decided to change this application system. A new system is planned, the hope being that it will be in place by 2020. In the meantime, interim measures are in place to deal with ethics reviews: see the Etikprövningsmyndigheten website for more information.
- Swedish Research Council (Vetenskapsrådet): Good Research Practice
- CODEX: Rules and Guidelines for Research
- The European Code of Conduct for Research Integrity (ALLEA)
Processing of Personal Data
The university has a data protection officer who provides advice and support on issues related to personal data in research. This may be in regards to
- reporting the processing of personal data
- the design of information for research participants
- the review of contracts
- the rights of the registered individual
- risk assessment and security measures to protect personal data
On May 25, 2018, the new General Data Protection Regulation (GDPR) came into force within the European Union. This replaces the Swedish law PUL. GDPR aims to increase identity protection for the individual, and regulates the processing and storage of personal data.
For a film in Swedish on this subject, see SKL:s webbguide om personuppgiftshantering enligt nya GDPR (1:35 min).
See Personal Data Protection (webpage).
Data Protection Officer: email@example.com
Processing of Research Data
As a government organisation, Dalarna University must document, store, archive, and make accessible research data in a safe, correct, and sustainable way throughout the research process. The university’s research data support organisation coordinates competence within the organisation, and provides and develops support to researchers related to issues such as
- the documentation of data during the research process
- the drawing up of plans for the processing of data
- the selection of storage space for research data
- decisions on file format
- the archiving of research data
- the publishing of research data
- the enforcement of regulations that deal with the processing of research data
Working within the university’s research data support organisation are representatives from the university archives, library, personal data protection organisation, and IT. A reference group of researchers is also affiliated to this group of representatives.
The University Library supports and advises on issues related to research and scientific publication such as:
- rules for scientific publication, DiVA, and Open Access at Dalarna University
- DiVA – Dalarna University’s publications database
- Open Access – making scientific results accessible on the Internet
- bibliometrics – analysis of research publications
- ORCID – international ID for researchers
- allocation of ISBN/ISSN for Dalarna University publication series (reports and theses)
- processing of research data
- doctoral studies course
- publication of doctoral thesis and licentiate thesis
The Marketing and Communication Office can help you communicate your research by providing the following:
- adapted communication to suit the target group when it comes to publications, theses, and successful research funding applications
- guidance when drawing up a communication plan for research projects
- support and advice with regards to, for example, personal profile pages on the Dalarna University website, and information on the web about research projects and conferences
- communication with journalists
Note, the following links lead to information in Swedish:
- Research communication - help and support
- Instructions for how to update your personal presentation webpage (pdf)
- Communication plan for research project (docx)
- Presentation about Dalarna University and template for presentations (pptx)
- Presentation about Dalarna University and template for presentations in English (pptx)
- Poster template (ppt)
- Link to the project database (projektdatabasen) to register, update, and conclude projects (log-in required)
- Link to Storefront
In Storefront, you can create your own graphic productions: for example, conference material, information leaflets, invitations and posters that are all in accordance with the university's graphic profile. Remember to place your order for printed material well in advance
Financing and Audits
Dalarna University provides assistance with the management of funding for research projects at the application phase, during the project, at the conclusion of the project, and in conjunction with audits.
The assistance offered includes, for example:
- dialogue at an early stage about the financial aspects of the project idea
- advice on the funding body’s financial regulations in conjunction with notices/advertisements
- budget planning/drawing up of budgets and internal economic calculations in collaboration with the project leader
- project reports during the project
- help in conjuction with the conclusion of the project
- help in conjunction with audits
- Communication with Your Financial Officer
- Budgets: Financial Terms
- Applications for External Research Funding at Dalarna University
- Administrative Information
Direct contacts with a financial officer according to your research profile:
- Energy and Built Environments: Renée Lööv
- Health and Welfare: Liselott Hedman
- Intercultural Studies: Julia Wiman
- Complex Systems – Microdata Analysis: Ulrika Eriksson
- Steel Forming and Surface Engineering: Renée Lööv
- Education and Learning: Anders Gårdestig
Digital Filing and Archiving in Research Projects
According to Swedish law, the majority of documents that are part of a research project are official documents (allmänna handlingar) and must be filed digitally in the university’s system. This is the responsibility of the researcher/project leader. When they are filed digitally, they are also archived automatically; however, in some cases (certain types of research data), they must be submitted to the archive system in conjunction with project closure.
- More information on official documents: see Official Documents (webpage).
Digital Filing (Diarieföring)
Researchers can receive support and assistance with digital filing: the support and assistance include the management and administration of official documents, as well as checking on dates for reports in accordance with the project agreement.
Examples of documents that must be filed in the university system:
- research applications (all components required by the funding body)
- other documentation in conjunction with internal decisions regarding communication with the funding body (decision report, checklist, internal financial budget)
- decisions from the funding body
- signed contracts with the funding body (in original)
- contracts with the project partners
- applications and decisions on ethical vetting
- project reports (both scientific and financial)
- financial documentation, follow-ups and auditing papers, etc.
- important communication/correspondence with funding bodies, coordinators, and project partners
- contract changes and budget changes
- applications and decisions regarding changes of research funding recipient
Official documents for filing should be sent to firstname.lastname@example.org. You can also email this address for advice.
- Anette Lindgren, Head Registrar
- Hanna Rudolph, Archivist/Registrar
- Ellinor Säfström, Archivist
- Inger Hermansson, Administrator
- Agneta Hybinette, School of Humanities and Media Studies
- Annette Lenne, School of Technology and Business Studies
- Inger Nylander, School of Education, Health and Social Studies
The research support organisation at the university provides support and advice regarding, for example:
- the Swedish rules on transparency and confidentiality
- regulations for storage and deletion of different types of research documents
- Information processing in research projects
- storage of research data during the project and archiving at the closure of the project
- Hanna Rudolph, Archivist/Registrar
- Ellinor Säfström, Archivist
Doctoral Studies Support
Dalarna University awards doctoral degrees in three fields of study:
- Health and Welfare with Focus on Evidence-Based Practice
- Microdata Analysis
- Educational Work
About 70 doctoral students from Sweden and other countries are active at Dalarna University.
Each doctoral studies programme has a Director of Doctoral Studies. Working with the academic supervisors, the Director is responsible for the administrative elements of doctoral studies and for ensuring a good study environment for doctoral students. A Doctoral Studies Coordinator assists the Directors and is also the secretary of the Doctoral Programme Board (FUN).
- Renée Flacking, Director of Doctoral Studies – Health and Welfare with Focus on Evidence-Based Practice and Microdata Analysis
- Gunn Nyberg, Director of Doctoral Studies – Educational Work
- Märet Brunnstedt, Doctoral Studies Coordinator
Consultation on Legal Matters
The university's lawyer can advise on legal matters, for example the handling of contracts and intellectual property rights related to research projects.
University Lawyer, Office of the Vice-Chancellor
023-77 89 30
We are developing the services that will help with the organisation of open lectures, conferences, and similar at the university. You can contact the Event Coordinator with questions or for help.
023-77 87 70